Privacy Policy

Parkside Flexibles (Europe) Limited are committed to protecting and respecting the privacy of individuals in conjunction with being transparent with our employees about how we collect and use their data. Under the General Data Protection Regulation (GDPR) we are required to provide information about what Personal Data we collect and hold and how we use it. This Policy sets out the basis on how we will process any Personal Data that is provided to us.

The Purpose for Processing Personal Data

We need to process the Personal Data of all our employees in order to manage the employment relationship and to fulfil our contractual and regulatory obligations. We also need to process the Personal Data of employees of our suppliers and customers in order to fulfil the business relationship and contractual obligations between Parkside and the company for which those employees work.

This Privacy Notice applies to those Parkside employees and other individuals whose personal data we process for those purposes.

What is the Lawful Basis for Processing Personal Data

The lawful basis for processing any Personal Data received or collected by us is for our legitimate interest in:

  • Complying with our legal and regulatory obligations
  • Maintaining accurate transaction records
  • Managing our business in a safe and efficient way

To fulfil our contractual and statutory obligations for employment we will receive individual personal data that has been collected by or provided to us. We will also act as independent controllers and will be responsible for processing the data in accordance with the GDPR.

What Personal Data Do We Collect

Personal Data is information that relates to an identifiable individual (name, date of birth, national insurance number, mobile phone number, email address etc.). We only collect and process Personal Data that is relevant to the provision fulfilling our contractual obligations, or to manage the employment or business relationship. This may be provided to us verbally, in writing, CCTV, or through the provision of other identifiable documents such as a Passport, Driving Licence etc.

How Will We Use This Personal Data?

We will only use Personal Data to:

  • Manage the employment relationship
  • Conduct due diligence (i.e. obtain references etc.,)
  • Fulfil our contractual employment benefit obligations
  • Perform administrative activities in connection with the employment relationship
  • Manage the business relationship and perform administrative activities in connection with that business relationship
  • Ensure the health, safety and security of employees and visitors on site
  • Conduct investigations into health, safety or security incidents to ensure prevention of reoccurrence
  • Monitor or prevent fraud
  • Exercise, defend or protect our legal rights
  • Comply with legal, professional and contractual obligations
  • Co-operate with Regulatory bodies (i.e. HMRC, HSE etc)

We do not sell personal information to third parties or use personal data for marketing purposes. We will only use information provided to us in ways we can by law and in accordance with GDPR guidelines. This includes only collecting as much relevant information as we need to fulfil our obligations to you. Should we plan to use Personal Data for a new purpose, we will update our Privacy Policy, communicate the changes to our employees, and update our website before starting any new processing.

Who We Share Personal Data With

We may disclose relevant Personal Data to third parties such as Payroll Bureau, Insurers, Benefit Providers, and Regulatory Bodies for the purposes of fulfilling our contractual or regulatory obligations. We will request consent to process certain information, such as claims or medical information, when it is necessary to do so.

Employee information may be shared internally including Line Managers, but only for legitimate business reasons in line with the employment relationship.

We may use external individuals’ information such as contact details in order to provide customer service, or to procure services or goods from the company for which they work.

We may also provide personal data to other relevant agencies for preventing or investigating fraud, including HMRC, or for investigating health, safety and security incidents, including HSE or the police.

If Parkside Flexibles (Europe) Limited or substantially all of its assets are acquired by a third party, personal data held about our employees other individuals will be included in the transferred assets.

How We Protect Personal Data

We have implemented appropriate technical and organisational measures to protect the relevant personal data in our possession against unauthorised or unlawful processing and against accidental loss, misuse, unauthorised access, destruction, damage, alteration or disclosure in accordance with Data Protection Regulations. We evaluate these measures on a regular basis to ensure the security of processing.

Where we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate measures to ensure the security of data in line with their own GDPR obligations.

Access to Personal Data and Correction

We want to make sure that personal information is accurate and up to date. We collect relevant personal data when individuals start their employment with us and at periodic intervals (12-18 months). Both employees and external individuals have the right to request the information that we hold about them. If you would like a copy of this, please contact us via the details below. You can ask us to correct or remove information you think is inaccurate.

Employees also have some obligations under their employment contracts to provide us with data, including absence from work, in order to exercise their statutory rights. If an employee fails to provide relevant information to us this may mean that they are unable to exercise those rights. If an individual requests that any personal data we already hold is erased or restricted, this may also affect the services that we provide and our ability to manage them.

Data Retention Periods

We will hold employee data for the duration of the employment or business relationship.

After the termination of either the employment relationship or the business relationship, we will only retain personal data for as long as necessary to fulfil the purpose for which it was collated, as set out in this Privacy Notice, and for as long as we are required to keep it by law or regulatory requirements (6 years), and for record keeping.

Changes to Our Privacy Policy

We will keep our Privacy Policy under regular review. Any revised versions will be provided to our employees and updated on our website so that individuals can exercise their rights to object to any further processing of Personal Data.

The Right to Complain

We are committed to working to resolve any complaint or concern about privacy. If you feel that we have not been able to assist with this, you have the right to make a complaint to the Information Commissioner’s Office at www.ico.org.uk/concerns

How to Contact Us

If you have any questions about our Privacy Policy or information we hold about you, please contact our Data Controllers Louise Robinson, HR Adviser, or Rose Grace, HR Director on 00 44 (0)1924 898074 or by mail at Parkside Flexibles (Europe) Limited, Tyler Close, Normanton, WF6 1RL.